InnovMetric Logiciels | Software

Administrative Assistant (Türkiye)

# of Openings
1
Location
Turkey-Bursa-Nilüfer
Category
Administrative
Type
Regular Full-Time

Overview

PolyWorks Türkiye is an InnovMetric Software joint venture created with local business partners to market the PolyWorks® Universal 3D Metrology Software Platform to Turkey’s manufacturing industry, particularly in the automotive sector.

 

PolyWorks Türkiye provides technical support, training, and sales assistance to InnovMetric's metrology hardware partners located in Turkey. In addition, PolyWorks Türkiye markets PolyWorks to VIP accounts in the region’s various manufacturing industries that want to standardize their metrology operations on a single software platform. PolyWorks Türkiye supplies high-end services to PolyWorks customers, including metrology process consulting and software customization through macro programming.

 

Founded in 1994 and headquartered in Quebec, QC, Canada, with subsidiaries worldwide, InnovMetric Software Inc. is the leading provider of universal 3D metrology software solutions. The world’s largest industrial manufacturing organizations (Toyota, GM, Volkswagen, Honda, BMW, Daimler, Ford, Rolls-Royce, Pratt & Whitney, Boeing, Embraer, Bombardier, Apple, and many more) trust InnovMetric’s PolyWorks® software solutions and associated technical services to maximize the benefits of 3D measurement technologies for their engineering and manufacturing applications.

 

With our subsidiaries and joint ventures, we have more than 300 employees across 14 countries: Canada, United States, Mexico, Brazil, France, Italy, Spain, Netherlands, Sweden, Turkey, India, Thailand, China, and Japan.

Responsibilities

The Administrative Assistant’s responsibilities will be to ensure the efficient day-to-day operation of the office in Turkey and to support the head office.  The Administrative Assistant will have the opportunity to perform a wide range of duties including the following:

 

Reception

  • Answer general phone inquiries and direct incoming calls to the appropriate staff members;
  • Reply to general information requests with the accurate information;
  • Greet clients/suppliers/visitors.

Office administration

  • Prepare and validate expense reports;
  • Prepare Excel follow-up reports for the Headquarters;
  • Administer petty cash according to established procedures;
  • Prepare credit card expenses;
  • Validate supplier invoices;
  • Purchase, receive, and store office supplies ensuring that basic supplies are always available;
  • Purchase office equipment (chairs, workstations, etc.);
  • Sort incoming mail, faxes, and courier deliveries for distribution;
  • Make travel, meeting, and other arrangements for staff;
  • Prepare and send outgoing faxes, mail, and courier parcels;
  • Forward incoming general e-mails to the appropriate staff members;
  • Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents;
  • Update information in the company’s CRM;
  • Make sure to have training kits available and manage inventory;
  • Maintain office vendor relationships (office equipment, furniture, phones, cleaning services, postage machine, lighting, HVAC, building maintenance and security, etc.);
  • Receive, store, and distribute (shipping) marketing materials such as brochures, promotional items, etc.;
  • Create and track distributor opportunities in the company's CRM;
  • Prepare quotes;
  • Review customer purchase orders;
  • Follow up with customers regarding payment;
  • Perform other administrative duties as required.

Qualifications

  • Proficiency in Microsoft Office Suite;
  • Ability to work with numbers;
  • Minimum 3 years of related experience in administrative/accounting tasks;
  • Appropriate training level;
  • Excellent oral and written communication skills (in English also);
  • Conduct tasks in a structured and organized manner;
  • Good at prioritizing tasks and following procedures;
  • Strong attention to detail;
  • Demonstrate good judgment;
  • Resourceful and able to work with minimal supervision.

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