• Administrative Coordinator - India

    # of Openings
    Regular Full-Time
  • Overview

    Located in Pune, India


    Founded in 1994 and headquartered in Quebec, QC, Canada, with subsidiaries worldwide, InnovMetric Software Inc. is the leading provider of universal 3D metrology software solutions. The world’s largest industrial manufacturing organizations trust InnovMetric’s PolyWorks® software solutions and associated technical services to maximize the benefits of 3D measurement technologies for their engineering and manufacturing applications.


    With our subsidiaries and joint ventures, we have more than 350 employees across 16 countries.


    PolyWorks India is looking for an Administrative Coordinator to ensure the efficient execution of key administrative tasks and to support the head office.


    • Update the company’s CRM (Salesforce), process purchase orders, assign trainings and deliver training certificates
    • Manage shipping (preparation, verification of packages, duties, shipping to customers, receiving package, validating the quantities and quality of goods received) and enable clearance of incoming software shipments
    • Validate expense reports
    • Administer petty cash according to established procedures (excel report with all tax treatment, send to head office, and to accountant)
    • Prepare credit card expenses (excel report with tax treatment to balance with credit card statements
    • Validate supplier invoices
    • Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents (all documentation needed by head quarter and manager)
    • Maintain office vendor relationships (office equipment, furniture, phones, cleaning services, postage machine, lighting, HVAC, building maintenance and security, etc.)
    • Be in contact with the external accounting services company regarding invoices, prepare and provide the necessary documents regarding accounting information
    • Manage onsite training assignment in the CRM and coordinate with customers
    • Review customers purchase orders
    • Follow-up with customers regarding payment
    • Prepare periodic payment reports for HQ
    • Perform other administrative duties as required.


    • Proficiency in Microsoft Office Suite
    • Minimum 3 years of prior administrative related experience
    • Excellent oral and written communication skills
    • Conduct tasks in a structured and organized manner
    • Good at prioritizing tasks and following procedures
    • Strong attention to detail
    • Demonstrate good judgment
    • Resourceful and able to work with minimal supervision


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